All learning
Practical advice
Review shared AI context every month
A light maintenance routine that stops old policies, services and prices shaping new AI-assisted work.
The practical answer
Start with this principle
Business context goes stale quietly. A short monthly review is enough to catch most changes before an old fact appears in a customer-facing draft.
Do this in order
Three steps you can use today
Review what changed
Check services, prices, policies, team responsibilities, opening hours and standard messages against their real sources.
Test common requests
Run a few representative prompts and check whether the answers use the current version of the facts. Record anything that still pulls old wording.
Archive and date updates
Keep one current version and move old material out of the active source. Add the date and person who verified the replacement.
Copy and adapt
Monthly context review
Review date: .......... Done by: ..........
Check each item is still true and correct it if not.
[ ] Prices and rates
[ ] Lead times and availability
[ ] Services we offer and no longer offer
[ ] Named contacts and their roles
[ ] Policies: refunds, guarantees, data handling
[ ] Tone examples still sound like us
Changed this month: ...........................................
Next review: ..........